jack: (Default)
[personal profile] jack
Quite a long time ago now, I read about the concept of inbox zero. For a long time I struggled with various productivity techniques. I sometimes temporarily achieved inbox zero, and I made big inroads against the habit of having all the urgent emails muddled in with everything else I'd ever received. Although that never quite became permanent.

However, now there maybe has been a permanent sort of shift. I think a combination of receiving less urgent emails, and of having a regular non-email based per-week todo list, and of generally being less stressed by all urgent things, have led to a point where I no longer *need* inbox zero. I generally only have a few emails needing attention, and those are starred. And other recent-ish email sits around in my inbox to a certain extent not doing much harm, but being handy if I need it.

And I'm sufficiently non-stressed that it's not usually something I need to *set aside time for*, but something I can do when I'm checking my email anyway. Any longer time commitments get put in a separate todo.

Non-email email (social network notifications, mailing lists, confirmations, etc, etc) gmail helpfully puts into a separate tab. Social network stuff I star anything I want to reply to, and empty it out every so often. Everything else I just glance at, and if it needs any response move to my main inbox and star it.

This has bad effects as well. Because it *usually* just works, if I get an urgent email and then suddenly go away, it can fall through the cracks. But that's hopefully ok, it's mostly how most people deal with tasks: they usually do it fine but occasionally miss something, instead of needing to be always perfect else they fail forever.
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